Records Management for Different Industries

Medical Records Management

In the health care industry, you’re required to keep and manage more and more private patient information and conform to HIPAA and HITECH requirements – with physical and electronic patient records, x-ray films, and other medical and personnel records.

Dozens of large and small hospitals, clinics, and medical provider offices of all kinds trust MDS with their medical records management – we do right by them, and we’ll do right by you.

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“Patient confidentiality is of the utmost importance to us. MDS maintains and ensures that our records remain secure and confidential through the pickup, storage, and delivery of records…. UnityPoint has also utilized MDS for several very large projects to pick up and shred records. Again, MDS has taken the measures to ensure the process is confidential. We are guaranteed that these records will be destroyed and patient confidentiality will be maintained.”
- Tom K, UnityPoint Health (formerly Iowa Health Systems), MDS client since 2002

Legal Records Management

Your case files and other legal documentation – electronic and paper – contain highly sensitive material, often highly regulated by the courts and other government entities. Original client evidence needs particular attention to security, and case files take valuable space – especially the files for multi-year cases that have grown exponentially.

We know that if your legal records aren’t secure, organized and accessible, the cost to your company in terms of client confidence, fines and penalties, and lost business can be exorbitant. Legal firms with records secured, protected, and managed by MDS give us top marks – for security, for value, for customer service for legal records management.

Also, trust MDS to secure and protect your original client evidence, in its Environmental and Climate Controlled Archival Vaults.

“MDS has been a smart solution in dealing with case-files and other business records. Across the board, we are always pleased with their work. MDS bar code system has worked well for us in tracking our boxes. Eric's team is helpful in ensuring all boxes are documented, tracked and followed up with a destroy date.

“This past year we have started using MDS for our shred needs. This transition has been successful due to excellent customer service and competitive pricing. … MDS has always been dependable, straightforward and honest. I'm happy to recommend them to anyone seeking storage and shred needs.”
- Ernest S, McKee, Voorhees & Sease PLC, MDS client since 2004

Finance & Insurance Records Management

The Financial Services and Insurance industries operate in a highly regulated environment – and you deal with confidential, proprietary, and sensitive information every hour of every day.

Keeping, tracking, and accessing the right details while maintaining a high level of security is crucial. MDS helps you secure, track, and access the information you need when you need it – and our secure shredding service helps ensure your regulatory compliance.

“MDS provides fantastic service to my company in both ﬁle storage and shredding. Because we are a highly regulated company by FINRA and the SEC we need a company that we can rely on to protect and store our company records, shred them securely when needed, and also allow us to obtain them within 24 hours. I have been approached by many other shredding companies and I have not left MDS because they offer both secure storage and shredding services.”
- Emily B, Northwestern Mutual, MDS client since 2008