One size doesn’t fit all. Your business is unique, and our solutions for you are unique. So we’ll customize the records management solutions that will allow you to:
📃 Secure your backup data tapes and disks off-site, but know they’ll be there for you when you need them
📃 Destroy outdated files with no risk to privacy and confidentiality
📃 Digitize paper records for efficiency and productivity
📃 Know that your business records and historical documents are safe from fire, water, theft, bugs, vermin, and other damage and deterioration
📃 Secure the documents headed for shredding before they even leave your office
📃 Protect your records using the best storage cartons, secure shred containers, and transport cases
📃 Assess your needs and prioritize solutions with our information management consulting
You’ll find peace of mind knowing that your records are secure. So how do we ensure this?
📃 Each MDS employee goes through a complete background checked and signs a confidentiality agreement.
📃 Controlled access in our offices and facility - only authorized personnel enter.
📃 Individual security codes allow clients to authorize specific personnel to access records.
📃 Secure Pickup/Delivery vehicles.
📃 State-of-the-art, 24 / 7 365 surveillance cameras and motion detectors throughout our facility.
Most businesses find that they require a mix of physical records and electronic records. MDS covers it all, from backup data protection services to document imaging.
Digitized Records (Scanning)
Could it be cost-effective and efficient to convert some or all your paper records to electronic formats? Let MDS experts sit down with you to help determine if document imaging makes good sense for your business. We will do the scanning for you - no matter how big the project.
A few scanning service highlights include:
📃Scan on demand by file/chart (same day or next day service)
📃Priority scan for quick imaging of documents stored with MDS Records
📃High volume document scanning (one time or ongoing projects)
Secure Backup Data Management
Keep your crucial data backup tapes and disks protected from the problems that could destroy your records – and possibly your business! Diversification is key: your business is safer when you use a mix of digitized backups and back up your data to the Cloud.
The MDS Environmentally Controlled Archival Vaults ensure backup data protection, keeping tapes and other digital media at the optimum humidity and air temperature, and keep them protected from
📃Fire
📃Theft
📃Water
📃Humidity
📃 Insects
📃Vermin
And so many other dangers!
We make it easy to switch out your backup data tapes regularly. Sign on for one of our regular pickup-delivery routes, or schedule a one-time pickup or delivery.
MDS has your back when it comes to making sure your information is safe and secure. The MDS facility is a 1-story, specially designed and reinforced, high-ceilinged facility explicitly built for records storage, protection, management. Walls are built to withstand tornado-strength winds, top-level security systems are in place, safety measures are second to none, and there’s ample space – 75,000-plus square feet.
MDS Records Management's Environmentally Secure and Climate Moderated Records Warehouse and our Environmentally Controlled Archive Vaults offer top-of-the-line safety and security. See more about Safety and Security at MDS.
We can talk with you about that and work with you to set up a plan.
📃 Need that record? No problem. Contact our team for secure same-day or next-day delivery.
📃 Need it faster? Arrange for "special" rush or emergency deliveries, any day, any time.
📃 Need it now? Scan on demand delivers your document electronically
Use our RSWeb.net for online access to track your records in real-time and communicate with us about them – 365 days a year, 24 hours a day.
Safe, Secure, & Confidential Records Destruction
Secure destruction of sensitive or outdated content protects your business – it's a key piece of your Records Management Program. According to best business practices, you should maintain records retention schedules that require the destruction of records after a specified period. We can assist you in keeping current with these schedules. We have plant-based destruction or on-site mobile destruction services.
We cover it all
📃Regularly Scheduled: Keep locked MDS shred containers at your location. We have various sizes to choose from to fit your needs. In addition, we’ll schedule regular service as you need it.
📃One-Time Service: If you only need the one-time occasional or yearly purges, we will work with you to get this scheduled at our facility (plant-based), or at your site(mobile), depending on your needs.
📃Hard Drive and Electronic Media Destruction: Tapes, disks, hard drives, other electronic media, MDS can take care of it for you. These materials must be kept separate from paper material.
📃Secure Drop Off: Stop by MDS Records Management, 1870 East Euclid Ave., Des Moines, IA. Monday through Friday, 8:00 a.m.-4:00 p.m. with your shred materials – we will securely destroy and recycle these items. Keep an eye out for any special events! Your personal, private, business-sensitive, or proprietary information remains confidential and secure from the time it leaves your hands until it is permanently destroyed – and you can receive a signed Certificate of Destruction if requested.
Records Management Consulting
📃 Files of business records overwhelming your office space?
📃 Dealing with changed industry regulations related to what you keep and how it's kept?
📃 Overwhelmed with a storage unit full of deteriorating files?
📃 Afraid you may be risking sensitive information with non-secure records storage or destruction practices?
📃 Invite the information management experts at MDS to help you assess your needs and prioritize solutions. We'll work with you to develop a comprehensive and customized records and information management strategy for your business.
Access to Your Records When You Need Them, Where You Need Them
We know your time is money. And we know these are your records, not ours.
📃Reach us online or with a phone call: if needed, we’re reachable 365 days a year, 24 hours a day.
📃Sign on for a regular pickup and delivery schedule.
📃Utilize our Next Day Guarantee: contact us by 4:00 p.m., and we’ll get it to you by Noon the following day. Contact us for details.
📃Request Same Day Service (in the greater Des Moines area): order before 10 a.m., get it that day.
📃Save valuable time with Scan on Demand: no need to even wait for a delivery –we’ll pull the document you need, scan it, and send it to you electronically.
Barcode Tracking
We can locate your records quickly when you need them and return them to their place just as quickly. Electronic tracking using the MDS barcode tracking system makes business records management easy.
RSWeb.net
No need to spend time on emails, faxes, and telephone calls - track your records and request changes or services right from your own desk. We offer the latest version of RSWeb.net-- a flexible, user-friendly tool for doing business efficiently. With RSWeb.net, it’s easy to:
📃order deliveries
📃create or check on the status of work orders and service requests
📃define and update item descriptions
📃have 24/7/365 access to reports - viewable right on your own desktop.
Storage Cartons
For long-term off-site storage, you want your records held in containers that will stand up over time without deteriorating. Order high-quality, value-priced archival cartons from MDS – we’ll deliver them to your door.
We have the right sized container for whatever you’re storing:
📃letter- or legal-size paper files
📃checks or other small forms
📃x-rays and other medical films
📃electronic media
📃even oversized blueprints and plat maps!
Keep your backup tapes and other electronic media safe and secure in transit with MDS transportation cases – in sizes that accommodate most standard digital media formats.
MDS secure shred customers enjoy the ease of using our locked secure and confidential office consoles and large-size shred containers. A trained MDS employee will retrieve your shred material on the daily, weekly, or monthly cycle you prefer.
More details about MDS cartons, cases, and containers.
